NoRTEC
MINUTES
PIC AND GOVERNING BOARD
THURSDAY, JULY 29, 1999
CHICO, CALIFORNIA

1. CALL TO ORDER

   The meeting was called to order by the Governing Board Chair, J. Reese, and the PIC Chair, J. Madden, at 10:00 AM.

2. ROLL CALL

   There was a quorum of the Governing Board and of the PIC. Roster

3. PIC APPROVAL OF MINUTES, APRIL 29, 1999

   A motion by B. Hinman, seconded by T. Cochran, for the approval of the Minutes as mailed, passed the PIC unanimously.

   A motion by G. Russell, seconded by E. McCain, for the approval of the Minutes as mailed, passed the Governing Board unanimously.

4. APPROVAL OF AGENDA

   A motion by T. Cochran, seconded by L. Bosetti, for the approval of the Agenda as mailed, passed the PIC unanimously.

   A motion by B. Dennison, seconded by J. Smith, for the approval of the Agenda as mailed, passed the Governing Board unanimously.

5. PUBLIC COMMENT

   There was no public comment.

6. PIC VACANCIES

   No nominations were presented for WIB appointments to the NoRTEC PIC.

7. JOINT POWERS AGREEMENT ADDENDUM

   G. Russell said that Mr. Buck, Tehama County Counsel, was unable to attend the meeting, but was requesting that the NoRTEC Board consider an addendum to the Joint Powers agreement: "Such rules shall also provide that a copy of the above described annual report shall be mailed to the Clerk of the Board of Supervisors of each of the member counties contemporaneously with its submission to the Governing Board."

   G. Russell said it was Mr. Buck's opinion that such language was required. In response to this question, Will Jones, NoRTEC Counsel, said that he did not believe the addendum was required.

   A motion by G. Russell, seconded by E. McCain, for the approval of the suggested addendum to the NoRTEC Joint Powers agreement failed for lack of a majority vote.

8. PROGRAM COMMITTEE REPORT

   Michele Piller, Program Committee Chair, presented the Program Committee Report.

   1. Program Monitoring

      T. Brown said the summer youth program monitoring visits were underway. So far, only Rural Human Services in Del Norte County, and Trinity Occupational Training had been monitored. There were no findings.

   2. PY 1998/1999 Fourth Quarter Program Reports

      A summary of the standard program reports were presented. No items of concern were noted. T. Brown said It appeared that all five of the programs met contract objectives and will continue to contract with NoRTEC during the last year of JTPA (1999/2000).

   3. Participant Summaries and Employment Report

      These reports are provided to the PIC and Governing Board as informational items (number of participants served in each county and participant placements in jobs). No items of concern were noted.

   4. Flood 98 Temporary Job Creation Project

      The Temporary Job Creation Project ended on June 30,1999. From March 1998 through June 1999 a total of 255 people were put to work in Del Norte, Tehama and Trinity Counties (147 in Trinity).

   5. Upcoming Monitoring

      There have been no monitoring visits from the State or by NoRTEC since the last meeting in April, 1999. The State will visit Tehama and Trinity Counties in August to gather information about the Welfare-to-Work program.

   A motion by T. Cochran, seconded by B. Hinman, for the approval of the Program Committee Report, passed the PIC unanimously.

   A motion by B. Dennison, seconded by J. Smith, for the approval of the Program Committee Report, passed the Governing Board unanimously.

9. FINANCE COMMITTEE REPORT

   B. Hamby, Finance Committee Chair presented the Finance Committee report.

   1. Quarterly Financial Reports

      NoRTEC currently has $13,142,671 in available funds for the program year July 1, 1998, to June 30, 1999. The standard Finance Reports were reviewed.

      1. PY 98/99 Contracts Summary
      2. PY 98/99 Service Provider Contract Modifications
      3. PY 98/99 Program Expenditure Report

         M. Cross noted that this report was preliminary, but was not expected to vary significantly from the final report.

      4. PY 98/99 NoRTEC Administrative Entity Expenditure Report

         M. Cross noted that this report was preliminary, but was not expected to vary significantly from the final report.

          

      5. PY 98/99 NoRTEC PIC and Governing Board Expenditure Report

         M. Cross noted that this report was preliminary, but was not expected to vary significantly from the final report.

   No items of concern were noted in any of the reports, which are detailed in the agenda.
   
   A motion by M. Piller, seconded by B. Laverty, for the approval of the preliminary annual financial report, passed the PIC unanimously.

   A motion by J. Smith, seconded by B. Dennison, for the approval of the preliminary annual financial report, passed the Governing Board unanimously.

   1. STATE FISCAL AND PROCUREMENT MONITORING

      State monitors visited Siskiyou, and the three county program in Modoc, Lassen and Plumas (LMP). There were no findings or concerns reported for Siskiyou. M. Cross said for LMP, there were three findings reported by the State monitors regarding proper documentation of cost allocation, procurement and contract language, and a couple of "issues" regarding Request for Proposal language and contract clauses. M. Cross said there are no disallowed costs, and LMP is correcting the deficiencies noted in the report.

      Copies of the State monitoring report are available for review upon request.

   2. STATE ONE-STOP FINANCIAL AND PROCUREMENT MONITORING

      On July 13-14, 1999, State monitors visited the NoRTEC Administrative Office to review the $450,000 One-Stop Implementation Grant awarded to NCEN. M. Cross said the monitors said there were no findings or issues.

   3. NoRTEC FISCAL AND PROCUREMENT MONITORING

      M. Cross said his on-site fiscal monitoring of the NoRTEC programs had resulted in no issues of concern.

   A motion by T. Cochran, seconded by B. Laverty, for the approval of the first quarter financial report, passed the PIC unanimously.

   A motion by B. Dennison, seconded by J. Smith, for the approval of the the first quarter financial report, passed the Governing Board unanimously.

10. STATUS OF PRIOR APPROVED FUNDING APPLICATIONS

    C. Brown said they did not have it in writing yet, but the Title III application for Basic Readjustment funding of approximately $200,000 per county would be funded for this program year, July 1, 1999 to June 30, 2000.

11. PROGRAM PRESENTATIONS

    The new motto for NCEN is "Business First!" A number of the One Stop programs presented examples of something they are doing to help local business. The Butte program was a big hit when they provided pastries for everyone.

12. WORKFORCE INVESTMENT ACT PLANNING

    Will Jones (NoRTEC attorney, national consultant and conference speaker) lead a discussion on a number of issues that need to be addressed for the implementation of the Workforce Investment Act. The goal was to become familiar with the issues, and then let the WIA Transition Committee work out the details.

    Some of the items covered:

    1. Administrative capacity - the difficulty of operating on 10% administrative funding for NoRTEC and the One Stops. DOL expectation of one stop partners kicking in funding to help offset costs.
    2. WIB structure - try for the new structure or try for alternative entity.
    3. What to do about a Youth Council.
    4. Five year plan due, with no guidance yet, and public input opportunity required.
    5. MOUs must be developed with the one stops; to include all the partners. What about service and budget issues?
    6. Supposed to develop and implement a "continuous improvement" process, negotiate performance standards with the one stops and the state, design and implement a measure of "customer satisfaction."
    7. What is a one stop manager - building manager or service provider.
    8. Need to provide an "eligible training provider" list for customer choice. Have to set performance standards for eligibility.
    9. Have to implement Individual Training Accounts. How much say does customer have.
    10. Need WIB/LEO agreement.
    11. What about liability issues.
    12. How to select one stops - grandfather in, start from scratch. Determine required partners. Financial and performance requirements.
    13. Determine youth program design and needs, procurement criteria and process.

    The discussion ended due to lack of time.

13. OLD BUSINESS

    No Old Business items were brought up for discussion.

14. NEW BUSINESS

    Upcoming Meeting Schedule

    1. PIC and Governing Board - October 28, 1999
    2. WIA Transition Committee - August 19, 1999 (additional meetings will be scheduled as needed)
15. ADJOURNMENT

    The meeting was adjourned at 2:10 PM