AGENDA - APRIL 26, 2001
WIB AND GOVERNING BOARD
THURSDAY, APRIL 26, 2001
10:00 A.M.-2:00 P.M.
(Last Update: 04/19/01)
- CALL TO ORDER
- ROLL CALL
- WIB APPROVAL OF MINUTES, JANUARY 25, 2001 (ACTION)
The minutes from the January 25, 2001, meeting are attached: Minutes
WIB approval of the January 25, 2001, minutes, with revisions if needed, as mailed.
Governing Board approval of the January 25, 2001, minutes, with revisions if needed, as mailed.
- APPROVAL OF AGENDA (ACTION)
WIB approval of the agenda, with revisions if needed, as mailed.
Governing Board approval of the agenda, with revisions if needed, as mailed.
- PUBLIC COMMENT (INFORMATION)
Members of the public will be invited to make brief comments regarding any aspect of NoRTEC business.
- GOVERNING BOARD CONSENT AGENDA (ACTION)
There was not a quorum of Governing Board members at the January 25, 2001, meeting. There were six action items at the meeting:
Note: The The meeting may be adjourned into closed session for the purpose of discussing personnel matters.
1. Approval of the minutes from the October 29, 2000, meeting. 2. Appointment of Jo Giessner to fill the vacant At-Large Public Employment seat on the WIB. 3. Approval of the NoRTEC WIB staggered 2 -4 year terms. WIB Terms 4. Approval of the Program Committee Report (no items of concern were noted). 5. Approval of the Finance Committee Report (no items of concern were noted). 6. Approval of setting the annual NoRTEC Executive Director salary at $88,000, retroactive to July 1, 2000, and eliminating the current Executive Director bonus policy.
The Governing Board may vote on these items as a block (a consent item), or single out one or more items for separate votes.
Governing Board approval of the six action items from the January 25, 2001, meeting agenda.
- WIB APPOINTMENT
Jerry Rovenstine, Private Industry Representative on the NoRTEC WIB, representing Shasta County, has resigned. Mr. Rovenstine is employed by Wheelabrator Environmental Systems, and with the electrical system in California in crisis, he has been forced to devote most of his time to the business and has had to cut back on his high profile community involvement.
There are currently two vacancies on the NoRTEC WIB:
(1) A Public Assistance Seat for Modoc County, and
(2) A Private Industry Seat for Shasta County.
To date, one nomination letter for the Private Industry Seat has been received. Dennis Maderios, Human Resource Manager, for Chatsworth Products, Inc. has been nominated by the Shasta Builders Exchange. Mr. Maderios has been a member of the Shasta Private Industry Council for the past ten years, and during his tenure has served as the Shasta PIC Chair and the Shasta PIC Personnel Committee Chair.
Governing Board appointment of Dennis Maderios to fill the Private Industry Seat on the NoRTEC WIB.
- PROGRAM COMMITTEE REPORT (ACTION)
Michele Piller, Program Committee Chair, will present the Program Committee Report.
- Program Monitoring
As discussed at the last meeting, monitoring guides were under development by the State for reviewing and evaluating WIA programs. In late February, the State finally issued monitoring guides, but most were self-evaluation guides (LWIAs answer questions in writing posed by the State about their programs and submit the completed guide to the Compliance Review Division of EDD). The only area that required an on-site visit was the fiscal monitoring by the State, the results of which will be reported by the Finance Committee in Item VIII below.
Betti Austin, Program Services Director, has been incorporating their self-evaluation guides into a program monitoring guide for use by NoRTEC during on-site reviews in each of the programs. The tentative on-site reviews will be conducted June 4-8, and June 18-29.
Results of the program monitoring will be shared with the Program Committee as they happen, and with the full WIB and Governing Board at their next regularly scheduled meeting in July 2001.
- State Monitoring
There are currently no scheduled monitoring visits on the horizon.
In late March and early April, a State representative from EDD's WIA/Welfare-to-Work unit and a representative from DHHS (Welfare), Bob Thomas and Richard Carroll respectively, visited several of the WtW programs in NoRTEC. This was not an official visit, and no written report will be issued.
The basic purpose of the site visits was to meet with representatives from both the local Welfare Departments and local One Stops in each of the counties to assess how well the local Welfare-to-Work programs were going, and how well the local "match" given to the local Welfare Departments was being utilized.
For the most part, their impressions were positive. Richard Carroll, Manager, WtW Grant Program, will provide a brief summary of their more notable observations.
- WtW Client Numbers
The program is in the process of winding down. Most programs plan on expending all funding by June 30, 2001. There is no new funding promised. Current client counts are as follows (Note: Butte and Trinity spent all funding as of June 30, 2000.)
- WIA Client Numbers
- Caregiver Training Initiative (CTI)
NoRTEC was funded for a total of $2,690,210 under the Caregiver Training Initiative to develop and provide training opportunities to WIA and WtW eligible clients in a sixteen county region (Butte, Colusa, Del Norte, Glenn, Humboldt, Lake, Lassen, Mendocino, Modoc, Plumas, Shasta, Siskiyou, Sutter, Tehama, Trinity, and Yuba Counties.)
The time frame for the project is March 1, 2001, through September 30, 2002. Contracts are currently being negotiated by staff with NoRTEC service providers (for our nine county area), and the Workforce Investment Boards for the local workforce investment areas of Humboldt, Mendocino, and NCCC (Colusa, Glenn, Lake, Sutter, and Yuba Counties).
Proposed projects include collaboration between ROPs, Community Colleges, and WIA service providers to train Home Health Aides and CNAs, and to assure the availability of training programs to assist individuals already trained in the health care field to upgrade their skills in order to become LVNs and RNs.
As of the writing of this agenda, the following projects have been submitted to NoRTEC for consideration: CTI Projects
- Plant Closure Update
There have been several plant closures in the nine county area of NoRTEC over the past nine months. The following web site address will be updated as additional closures happen during the year.
- Featured Community Coordinator Report
Each meeting the Program Committee will select one of the quarterly Community Coordinator reports to feature. Following are direct links to the reports received for the quarter ending March 31, 2001 (Note: If the link does not take you directly to the report for the January-March quarter, look for a menu selection on the web page entitled Community Coordinator or Community Coordinator Reports.) :
Rural Human Services (Del Norte)
Alliance for Workforce Development (Lassen)
Alliance for Workforce Development (Modoc)
Alliance for Workforce Development (Plumas)
Job Training Center of Tehama County
Trinity Occupational Training (Trinity)
This quarter's selection is from the Job Training Center of Tehama County . . . Again! Like last quarter's report, it has everything; pictures, interesting highlights, lots of related links, and it was posted, by themselves, on their own local web site. Like last quarter, it is an excellent example of how to use the internet to present a report. And this quarter, to edge out the competition, they added a video clip and an animated joke! Not to mention their associated on-line monthly newsletter, "Take This Job And Love It."
Siskiyou is, a runner-up (again), with a crisp, large font presentation of short, easy to read highlights containing pictures and interesting links to related sites. It is kind of sparse, but darn friendly. They anticipate a new look in June with their "Business Connection" newsletter/community report, which will include tips to help business, information about how their services are helping the business community, local labor market information and highlights of their services/business success stories.
The report from Rural Human Services (Del Norte) is enhanced this quarter by expandable pictures, and they posted it on their own web site.
The Trinity and Plumas reports are chock-a-block full of information and are nicely presented, including pictures. The Plumas report has some nice attachments, but if you do not have Power Point loaded, you cannot see them. The Modoc (welcome Kelley Poindexter) and Lassen reports are contenders, with lots of information, a nice format and pictures, but are presented in "Word" instead of the internet based "HTML," which takes forever to load and view, and does not allow "universal" access. The Shasta report loads in Adobe, which is faster than "Word," but still not "universal," and is missing the pizzazz a couple of pictures could give it.
Note: All of the Community Coordinator reports are important and appreciated. Selecting one to highlight for the Quarter is just for fun.
- Plumas County One Stop Report
Each meeting a county One Stop program will be asked to make a 10 - 15 minute presentation on some aspect of their program. Plumas County will present this meeting, reporting on the plant closure in Loyalton they are responding to.
WIB approval of the Third Quarter Program Committee Report.
Governing Board approval of the Third Quarter Program Committee Report.
- Program Monitoring
- FINANCE COMMITTEE REPORT (ACTION)
B. Hamby, Finance Committee Chair, will present the Finance Committee report.
- PY 2000/2001 Funding (INFORMATION)
Currently, NoRTEC has $14,971,283 in available funds for the program year July 1, 2000, to June 30, 2001. We have requested an additional $4,558,135, which is in the process of being funded. When this funding is received, the total funding available for PY 2000/2001 will be $19,529,418. This will be a $9,828,976 increase over the amount available in PY 1999/2000.
Add'l Funds Requested/
WIA Rapid Response
Dislocated Worker Project
- Approval of PY 2000/2001 Third Quarter Financial Reports (ACTION)
- PY 2000/2001 Contracts Summary
This report shows the total amount of funding in contracts with the State, the source of that funding and its allocation within NoRTEC for the 00/01 program year. As of March 31, 2001, NoRTEC had a total of $14,971,283 available in State contracts for the 2000/2001 program year. This report includes only amounts available in the current year. Amounts expended in prior years are not included.
- PY 2000/2001 Service Provider Contract Modifications
This report shows the changes between December 31, 2000, and March 31, 2001, in the service provider contract amounts available for expenditure in the current program year. This report shows only contract amounts available in the current year. Contract amounts expended in prior years are not includedThe only change during the quarter was the addition of $1,208,116 to Shasta's contract, which represents Shasta's carry-forward funds from the prior program year. Please see the attached report for detail. There are no items of concern at this time.
- PY 2000/2001 Program Expenditure Report
This report shows each subcontractor's total available balance for the program year (July 1, 2000, to June 30, 2001), the cumulative expenditures for the nine months ended March 31, 2001, and the remaining balance at March 31, 2001 for each specific funding title and program type. This report shows only contract amounts available in the current year. Contract amounts expended in a prior year are not included.
In the past, NoRTEC service providers have generally been required to spend 90% of each year's allocation by the end of the program year. However, the WIB and Governing board waived the NoRTEC expenditure requirement for this program year.
At March 31, 2001, overall expenditure rates are somewhat lower than in past years. However, lower expenditures were anticipated during this transition year from JTPA to WIA. There are no items of concern at this time.
- PY 2000/2001 NoRTEC Administrative Entity Expenditure Report
This report shows the Administrative Entity (AE) expenditures against the annual line item budget for the nine months ended March 31, 2001. At March 31, 2001, the NoRTEC Administrative Entity had expended 64% of its operating budget, 44% of its special projects budget, and 4% of its capacity building budget.
The primary budget expenditures are detailed in the attached line-item report. There are no items of concern at this time.
- PY 2000/2001 NoRTEC WIB and Governing Board Expenditure Report
This report shows the WIB and Governing Board expenditures against the annual line item budget for the nine months ended March 31, 2001. At March 31, 2001, the WIB/GB had expended 55% of its total budget. There are no items of concern at this time.
- PY 2000/2001 Contracts Summary
- PY 2001/2002 NoRTEC ADMINISTRATIVE BUDGET (ACTION)
The WIB Finance Committee is recommending that the PY 2001/2002 Administrative Entity budget be approved at $772,700. This represents a 12% increase over the amount approved for the PY 2000/2001 budget of $689,850. Comprising the 12% increase is an 11% increase in the Staff Salaries and Benefits line items ($50,750), a $25,000 increase in the Capacity Building line item, and various small adjustments to other line items. Please see the attached budget and narrative for details. Sufficient funding to cover this budget is anticipated.
1. Proposed PY 2001/2002 AE Budget.
2. Narrative for the Proposed PY 2001/2002 AE Budget.
RECOMMENDED ACTION: The WIB Finance Committee is recommending that the PY 2001/2002 NoRTEC Administrative Entity budget be approved at $772,700, subject to the availability of funding.
- PY 2001/2002 NoRTEC WIB/GB BUDGET (ACTION)
The WIB Finance Committee is recommending that the PY 2001/2002 WIB/GB Budget be approved at $75,000. This is a $25,000 increase over the amount that was approved for PY 2000/2001. The increase is needed to cover a staff-proposed "Director's Stipend" of $100 for WIB and Governing Board member attendance at NoRTEC WIB and/or Governing Board meetings. Please refer to the Budget Narrative for more details. Sufficient funding to cover this budget is anticipated.
- STATE MONITORING OF NoRTEC (INFORMATION)
During March, NoRTEC received an on-site monitoring from EDD to review NoRTEC's fiscal and procurement systems for compliance with all applicable federal and state laws, regulations, and policies related to the WIA program. The monitor spent two days in the NoRTEC administrative office, and also visited the NoRTEC subcontractors in Tehama and Shasta Counties (a one-day whirlwind tour of a couple of hours each).
We have not received the monitoring letter, but were told there were no findings.
- PY 2000/2001 Funding (INFORMATION)
- LOCAL MOU AND ONE STOP STATUS (UPDATE)
The current status of the NoRTEC MOU agreements is:
- Full designation for Butte, Plumas, Shasta, and Trinity. Butte obtained the State Department of Rehabilitation's signature on their MOU in March.
- Temporary Designation:
- Del Norte/RHS - missing Rehabilitation
- Lassen/AFWD - missing Rehabilitation
- Modoc/AFWD - missing Rehabilitation
- Siskiyou/STEP - missing Rehabilitation
- Tehama/JTCTC - missing Rehabilitation
The One Stop Operators are still working on State Department of Rehabilitation's signatures in these "Temporary Designation" One Stops in the consortium.
- STATUS OF FUNDING APPLICATIONS (UPDATE)
Good News: The Dislocated Workers Project was funded for $1,867,925. Actually, that is NoRTEC's share. The total was for $3,000,000 for NCEN, with $1,132,075 going for North Central Counties Consortium. The Rapid Response request for $645,333 was funded, and the Caregiver Training Initiative for $2,600,000 was also funded.
Bad News: The two applications for the "Governor's Initiative 15% funding" were not funded; the Information Lifeline ($568,000 for internet and related hardware and software), and the Regional Training and Consensus Building ($410,000 for Staff Development, including Konocti).
- NORTH STATE SUMMIT (ACTION)
The North State Economic Summit was held on the campus of California State University-Chico on March 19, 2001, and simultaneously broadcast over the internet. Two hundred and twenty five attended the conference in person. An unknown number watched on the internet. The conference proceedings and final recommendations are posted on the North State Summit Web site.
Bob Linscheid and Don Smail will provide a summary and ask for the NoRTEC WIB and Governing Board of the final report.
NoRTEC WIB: The NoRTEC Workforce Investment Board adopts the the North State Economic Summit Final Report and acknowledges that much can be accomplished in rural northern California by north state counties working together.
NoRTEC GOVERNING BOARD: The NoRTEC Governing Board Board adopts the the North State Economic Summit Final Report and acknowledges that much can be accomplished in rural northern California by north state counties working together.
- NoRTEC COUNTIES; ECONOMIC AND DEMOGRAPHIC PROFILES (PRESENTATION/DISCUSSION)
Dan Ripke, Director of the Center for Economic Development, California State University, Chico, will provide a brief look at the "Economic And Demographic Profile 2001" reports the Center recently completed for the NoRTEC counties. These reports contain projections to 2010 for Population, Employment, and Income, and Income by Industry, New Construction , School Enrollment, Business by Industry Size and Class, Per Capita Income, Retail Sales, Poverty, and more. A limited number of copies for each county will be available for the Governing Board and WIB members.
- OLD BUSINESS (INFORMATION)
Old Business Items may be brought up for discussion, at the pleasure of the NoRTEC WIB/Governing Board members.
- NEW BUSINESS (DISCUSSION)
- Upcoming Meeting Schedule
- WIB and Governing Board - Thursday, July 26, 2001, in Redding.
- WIB and Governing Board - Thursday, October 25, 2001, at Konocti.
- Additional New Business Item may be brought up for discussion, at the pleasure of the NoRTEC WIB/GB members.
- Upcoming Meeting Schedule