NoRTEC
AGENDA
WIB AND GOVERNING BOARD
THURSDAY, JANUARY 25, 2001
10:00 A.M.-2:00 P.M.
BEST WESTERN HILLTOP INN
REDDING, CALIFORNIA
Final Posting January 20, 2001 @ 6:50 P.M.

1. CALL TO ORDER
2. ROLL CALL
3. WIB APPROVAL OF MINUTES, OCTOBER 26, 2000 (ACTION)

   The minutes from the October 26, 2000, meeting are attached: Minutes

   RECOMMENDED ACTION:

   WIB approval of the October 26, 2000, minutes, with revisions if needed, as mailed.

   Governing Board approval of the October 26, 2000, minutes, with revisions if needed, as mailed.

4. APPROVAL OF AGENDA (ACTION)

   RECOMMENDED ACTION:

   WIB approval of the agenda, with revisions if needed, as mailed.

   Governing Board approval of the agenda, with revisions if needed, as mailed.

5. PUBLIC COMMENT (INFORMATION)

   Members of the public will be invited to make brief comments regarding any aspect of NoRTEC business.

6. WIB APPOINTMENTS (ACTION)

   There are currently three vacancies on the NoRTEC WIB:

   (1) An At-Large Seat for Public Employment Sector,
   (2) A Public Assistance Seat for Modoc County, and
   (3) A Vocational Rehabilitation Seat for Tehama County.

   To date, a nomination letter for the Public Employment Seat has been received. Jo Giessner, EDD Manager of the Northeastern Consortium, has been nominated by the Regional Manager of EDD's Northern Division. Additional nominations may be presented at the meeting.

   Recommend Action: Governing Board appointment of Jo Giessner to fill the At-Large Public Employment Seat on the NoRTEC WIB.

7. WIB TERMS (ACTION)

   The WIB terms are supposed to be for four years:

   "Term lengths for initial WIB members shall be designated by lottery separately conducted for each sector represented on the WIB (i.e. one labor representative shall have a term ending in 2002, and the other labor representative's term shall end in 2004). Reappointments to the WIB or new appointments to the WIB after July 1, 2000, shall be for four years from the July 1, immediately preceding the appointment date. All WIB terms shall expire on June 30, except that members may continue to serve after the end of their term until a successor is appointed or their position is declared vacant, or they are reappointed by the Governing Board." (Orientation/Local Governance/Working Agreement: /cb/pgb/overview.html)

   Staff will present a report on the current seats on the WIB, and the proposed expiration dates of each seat. This will set the initial expiration term dates at two years for 1/2 the members, and for four years for the other 1/2. All new terms (appointed after July 1, 2000) will be for four years in length. WIB Terms

   Recommended Action: Governing Board approval of the initial terms for the NoRTEC WIB.

8. WIB COMMITTEE APPOINTMENTS (INFORMATION)

   The Chairperson of the WIB makes Committee appointments. Following is information regarding those WIB members that already sit on a committee, and proposed appointments to be made by the Chair at this meeting. Any member who does not wish to sit on the committee shown on the attached, should contact staff before the meeting with their preferences. WIB Committee Membership

9. PROGRAM COMMITTEE REPORT (ACTION)

   Michele Piller, Program Committee Chair, will present the Program Committee Report.

   1. Program Monitoring

      The first monitoring reviews of the programs under WIA will be conducted April-June 2001. As technical assistance and monitoring guides are still being developed by the State, NoRTEC will postpone on-site reviews as long as possible.

      Betti Austin, Program Services Director, is sitting on a workgroup of Local Workforce Investment Areas that is working with State staff to develop a Technical Assistance Guide (TAG) on Eligibility for WIA Programs. Typically, the State develops their monitoring guides based upon the law and their TAGs. Being part of this workgroup has been beneficial in providing technical assistance to our programs on what criteria need to be addressed and what types of documentation are acceptable for verfication. As the State does not expect the guide to be finalized until the end of the program year, NoRTEC will post, on-line, preliminary information for our programs to refer to during this program year. The on-line NoRTEC TAG will contain definitions and clarification of terms used under WIA, any additional State and/or NoRTEC requirements, and a list of acceptable documents to verify eligibility criteria. Staff are hoping to post the information by the end of January.

   2. State Monitoring

      Currently, the State has not scheduled any monitoring visits. They have promised to appear before the end of the program year.

   3. PY 2000/2001 Performance Standards

      Currently, there is not any data to report. The State is working on accessing the UI Base Wage files of participants that terminated from JTPA sometime between October 1 and March 31, 2000, to determine their employment status and earnings for the third quarter after exit from the program. We (NoRTEC) are not able to access this data until the State gives it to us. As the quarter just ended on December 31, and the State has a lot of data to gather, separate, and put together in a useable format by Local Workforce Investment Areas, it is unlikly that we will see data anytime soon.

   4. Customer Traffic Through the One-Stops

      Staff is still experimenting with useful reporting methods. Based on the response received at the meeting in Konocti, it is clear staff has a lot more work to do. The newly refreshed Program Committee will work on some new and creative ideas in preparation for the April meeting.

   5. Del Norte County One Stop Report

      Each meeting a county One Stop program will be asked to make a 10 - 15 minute presentation on some aspect of their program. The programs will be featured in alphabetical order. It is Del Norte's turn.

   6. Featured Community Coordinator Report

      Each meeting the Program Committee will select one of the monthly Community Coordinator reports to feature. Following are direct links to the reports received for the quarter ending December 31, 2000:

      Butte PIC
      Rural Human Services (Del Norte)
      Alliance for Workforce Development (Lassen)
      Alliance for Workforce Development (Modoc)
      Alliance for Workforce Development (Plumas)
      Shasta PIC
      STEP (Siskiyou)
      Job Training Center of Tehama County
      Trinity Occupational Training (Trinity)

      This quarter's selection is from the Job Training Center, Tehama County. It has everything; pictures, interesting highlights, lots of related links, and it was posted, by themselves, on their own local web site. It was selected as an excellent example of how to use the internet to present a report. The report from STEP, Siskiyou County, is a runner up, having great pictures, interesting highlights, and also being posted by them on their own local web server. It was the links that put the Job Training Center of Tehama county report in a class of its own. (Not to mention the obvious amount of work that went into it.)

      Note: All of the Community Coordinator reports are important and appreciated. Selecting one to highlight for the Quarter is just for fun.

      RECOMMENDED ACTION:

      WIB approval of the Second Quarter Program Committee Report.

      Governing Board approval of the Second Quarter Program Committee Report.

10. FINANCE COMMITTEE REPORT (ACTION)

    B. Hamby, Finance Committee Chair, will present the Finance Committee report.

    1. PY 2000/2001 Funding (INFORMATION)

       Currently, NoRTEC has $13,021,309 in available funds for the program year July 1, 2000, to June 30, 2001. We have requested an additional $645,333 in Rapid Response Funding. If this funding is received, the total funding available for PY 2000/2001 will be $13,666,642. This would be a $3,966,200 increase over the amount available in PY 1999/2000. This amount does not include amounts carried into WIA from JTPA by Shasta.

       Project	Funds Available From 7/01/2000	Add'l Funds Requested/ Anticipated	Total
       WIA Adult	$3,714,567	$0	$3,714,567
       WIA Youth	$3,810,691	$0	$3,810,691
       WIA Dislocated	$4,111,525	$0	$4,111,525
       WIA Rapid Response	$559,667	$645,333	$1,205,000
       Welfare-To-Work	$715,661	$0	$715,661
       Incentive Funds	$109,198	$0	$109,198
       Total	$13,021,309	$645,333	$13,666,642

    2. Approval of PY 00/01 Second Quarter Financial Reports (ACTION)
       1. PY 00/01 Contracts Summary

          This report shows the total amount of funding in contracts with the State, the source of that funding and its allocation within NoRTEC for the 00/01 program year. As of December 31, 2000, NoRTEC had a total of $13,046,641 allocated in contracts for the 00/01 program year. This report includes only amounts available in the current year. Amounts expended in prior years are not included.

       2. PY 00/01 Service Provider Contract Modifications

          This report shows the changes between September 30, 2000, and December 31, 2000, in the service provider contract amounts available for expenditure in the current program year. This report shows only contract amounts available in the current year. Contract amounts expended in prior years are not included

          The only change during the quarter was the addition of Butte's Carry-Forward funds from the prior program year. Carry-Forward funds for Shasta have not yet been added. Please see the attached report for detail. There are no items of concern at this time.
       3. PY 00/01 Program Expenditure Report

          This report shows each subcontractor's total available balance for the program year (July 1, 2000, to June 30, 2001), the cumulative expenditures for the six months ended December 31, 2000, and the remaining balance at December 31, 2000, for each specific funding title and program type. This report shows only contract amounts available in the current year. Contract amounts expended in a prior year are not included.

          In the past, NoRTEC service providers have generally been required to spend 90% of each year's allocation by the end of the program year. However, the WIB and Governing board waived the NoRTEC expenditure requirement for this program year.

          At December 31, 2000, service provider expenditures are running somewhat lower than in years past with overall NoRTEC expenditures running at about 40% of available funds at December 31, 2000. There are no items of concern at this time.

       4. PY 00/01 NoRTEC Administrative Entity Expenditure Report

          This report shows the Administrative Entity (AE) expenditures against the annual line item budget for the six months ended December 31, 2000. At December 31, 2000, the NoRTEC Administrative Entity had expended 43% of its operating budget, 30% of its special projects budget, and 0% of its capacity building budget.

          The primary budget expenditures are detailed in the attached line-item report. There are no items of concern at this time.

       5. PY 00/01 NoRTEC WIB and Governing Board Expenditure Report

          This report shows the WIB and Governing Board expenditures against the annual line item budget for the six months ended December 31, 2000. At December 31, 2000, the WIB/GB had expended 20% of its total budget. There are no items of concern at this time.

       RECOMMENDED ACTION: The WIB Finance Committee is recommending NoRTEC WIB and Governing Board approval of the PY 00/01 Second Quarter Finance Reports.
11. LOCAL MOU AND ONE STOP STATUS (UPDATE)

    The current status of the NoRTEC MOU agreements is:

    1. Full designation for Plumas, Shasta, and Trinity. Shasta is the first program to obtain a signed MOU with Rehabilitation. Hurray! We are now in full compliance with the WIA partnership requirement, having at least one One Stop MOU signed by all the partners.
    2. Temporary designation -
       • Butte - missing Rehabilitation
       • Del Norte - missing Rehabilitation
       • Lassen - missing Rehabilitation
       • Modoc - missing Rehabilitation
       • Siskiyou - missing Rehabilitation
       • Tehama - missing Rehabilitation

    Local MOU agreements with Rehabilitation are still being negotiated in these remaining six counties. An update of each program's status will be shared at the meeting.

12. STATUS OF FUNDING APPLICATIONS (UPDATE)

    We have five outstanding applications: Rapid Response ($645,333), Dislocated Workers ($1,980,000), Information Lifeline ($568,000), Regional Training and Consensus Building ($410,000), and Caregiver Training Initiative ($3,000,000). According to rumors, all are still in the running, awaiting the Governor's decision.

13. EXECUTIVE DIRECTOR PERFORMANCE AND COMPENSATION (ACTION)

    Note: The meeting may be adjourned into closed session for the purpose of discussing personnel matters.

    The minutes from the January 4, 2001, Executive Committee Meeting are attached: Minutes

    The NoRTEC Executive Committee, along with two Governing Board members (Jack Reese and Bill Dennison), and additional WIB members (Sandra Acebo and Bill Maffett) met to develop a recommendation for action by the full WIB and Governing Board regarding staff compensation and benefits, and the salary for the Executive Director for the current fiscal year, July 1, 2000, to June 30, 2001.

    For staff compensation and benefits, the Executive Committee directed C. Brown to include any requested modifications and the reasons for such in the proposed line item budget for fiscal year July 1, 2001, to June 30, 2002.

    For the Executive Director salary, the Committee is recommending the following;
    
    RECOMMENDED ACTION: NoRTEC WIB approval of setting the annual NoRTEC Executive Director salary at $88,000, retroactive to July 1, 2000, and eliminating the current Executive Director bonus policy.
    
    RECOMMENDED ACTION: NoRTEC Governing Board approval of setting the annual NoRTEC Executive Director salary at $88,000, retroactive to July 1, 2000, and eliminating the current Executive Director bonus policy.

14. OCCUPATIONAL INFORMATION (CCOIS)

    The Occupational Outlook & Training Directory for NoRTEC for 2000-2001 has been completed. Copies will be available the meeting.

    This directory contains information on the original seven county area of NoRTEC: Del Norte, Lassen, Modoc, Plumas, Siskiyou, Tehama, and Trinity Counties. As this directory was begun prior to the consolidation of Butte, Shasta, and NoRTEC, Butte and Shasta have their own training directories. Per William Allen, CCOIS Program Coordinator, NoRTEC can order copies of the Butte and Shasta County directories when they become available (Butte's is already available, Shasta's is still at the printer).

15. NORTH STATE SUMMIT (INFORMATION)

    North State Summit

    The North State Economic Summit is a one-day event that will include panel discussions and public presentations identifying the most significant economic issues affecting California's North State region, and proposing the most effective solutions.
    
    The Summit will be held on the campus of California State University-Chico on March 19, 2001. The entire conference event will be broadcast live over the Internet to maximize access and participation. All conference materials will be posted on the conference website prior to the event, allowing the public to review the content and pre-register. A special outreach effort will also be made to invite One-Stop Career Centers, colleges, universities, community colleges, and high schools in the region to link up and to participate on-line.
    
    Over a six-month period leading up to the Summit, input will be collected from state and local policy makers, business leaders, educators, elected officials and the general public. Data will be collected via a unique Internet survey format, as well as by FAX and conventional mail. All responses will be scored and ranked based upon projected cost, geographic scope, economic impact, and time required for implementation. Three stakeholder committees will review the ranked responses, establish final priority ranking and prepare reports for the Summit.
    
    The Summit event will include presentations, analysis and reports regarding the regional economy, future forecasts, and a detailed review of the consensus priorities in the areas of agriculture, economic development and workforce training. The presentations will be followed by a strategy session in which the highest priority issues for the region will be identified and discussed. A panel of policy makers and elected officials will participate and offer their perspectives on the most effective methods to move the priority proposals forward to implementation.

    Don Smail will give a brief presentation to the members about the summit.

16. OLD BUSINESS (INFORMATION)
    1. In a letter dated December 11, 2000, Grantland Johnson wrote a letter to Jack Reese congratulating NoRTEC for the merger of the three former SDAs into a single Workforce Investment Area. The letter implied that good things will be forthcoming. Michael runs to the window every time a car goes by, hoping it will be the delivery of a large check from the State.
    2. On January 11, 2001, NoRTEC received a letter from Grantland Johnson, Secretary, Helath and Human services Agency for the State of California, informing us that our five year strategic plan for workforce investment activities in our nine county has been approved.
    3. Bill Dennison was not appointed to the Forest Counties Payments Committee. They could only have one of the four members from California, so Bob Douglas, President of the National Forest Counties Schools Coalition was selected. We got a nice letter from Wally Herger thanking us for our support of Bill and explaining what happened.
    4. Additional Old Business Items may be brought up for discussion, at the pleasure of the NoRTEC WIB/Governing Board members.
17. NEW BUSINESS (DISCUSSION)
    1. Upcoming Meeting Schedule
       1. WIB and Governing Board - Thursday, April 26, 2001, in Chico.
       2. WIB and Governing Board - Thursday, July 26, 2001, in Redding.
    2. Additional New Business Item may be brought up for discussion, at the pleasure of the NoRTEC WIB/GB members.
18. ADJOURNMENT