AGENDA - OCTOBER 25, 2001
NoRTEC
AGENDA
WIB AND GOVERNING BOARD
THURSDAY, OCTOBER 25, 2001
2:00 P.M. - 4:00 p.m.
KONOCTI HARBOR RESORT AND SPA
8727 SODA BAY ROAD
KELSEYVILLE, CA 95451
Last Update 8:05 P.M., 10/19/01
Copies will be in your packet when you check in at Konocti
- CALL TO ORDER
- ROLL CALL
- WIB APPROVAL OF MINUTES, JULY 26, 2001 (ACTION)
The minutes from the July 26, 2001, meeting are attached: Minutes
RECOMMENDED ACTION:
WIB approval of the July 26, 2001, minutes, with revisions if needed, as mailed.
Governing Board approval of the July 26, 2001, minutes, with revisions if needed, as mailed.
- APPROVAL OF AGENDA (ACTION)
RECOMMENDED ACTION:
WIB approval of the agenda, with revisions if needed, as mailed.
Governing Board approval of the agenda, with revisions if needed, as mailed.
- PUBLIC COMMENT (INFORMATION)
Members of the public will be invited to make brief comments regarding any aspect of NoRTEC business.
- WIB APPOINTMENT (INFORMATION)
There is a nomination from the California Human Development Corporation for the appointment of Mr. Jorge Lozano to the NoRTEC WIB, to represent migrant and seasonal farmworkers. The nomination is proper, and this seat is mandatory for areas serving migrant and seasonal farmworkers.
RECOMMENDED ACTION:
Governing Board appointment of Mr. Jorge Lozano to the NoRTEC WIB, to represent migrant and seasonal farmworkers.
NOTE: The addition of this new seat category throws off the mandatory 51% business representation on the WIB. Staff is pursuing a swap of current vacancies to remedy the situation; to wit, we will convert Modoc's current "Welfare" seat to an Economic Development seat, and Shasta's current Economic Development seat to a Business seat. This will not be accomplished by this meeting, so the nominations for these seats will be presented at the January 31, 2002, meeting in Redding.
- PROGRAM COMMITTEE REPORT (ACTION)
Michele Piller, Program Committee Chair, will present the Program Committee Report.
- Program Monitoring
There has been no programmatic monitoring since the last meeting in July 2001. The next round of monitoring is tentatively scheduled for November and early December, weather permitting.
- State Monitoring
There are currently no official scheduled State monitoring visits on the horizon.
- Caregiver Training Initiative (CTI)
NoRTEC was funded for a total of $2,690,210 under the Caregiver Training Initiative to develop and provide training opportunities to WIA and WtW eligible clients in a sixteen county region (Butte, Colusa, Del Norte, Glenn, Humboldt, Lake, Lassen, Mendocino, Modoc, Plumas, Shasta, Siskiyou, Sutter, Tehama, Trinity, and Yuba Counties.) Approximately $1,200,000 is for NoRTEC County projects. The remaining $1,400,000 is for the other NCEN partners.
The time frame for the project is March 1, 2001, through September 30, 2002. Contracts are mostly in place. Please see the attached for summary information: CTI Summary
- Plant Closure Update
There have been several plant closures in the nine county area of NoRTEC over the past 15 months. The following web site address is being updated as additional closures occur.
- Featured Community Coordinator Report
Each meeting the Program Committee will select one of the quarterly Community Coordinator reports to feature. Following are direct links to the reports received for the quarter ending September 30, 2001 (Note: If the link does not take you directly to the report for the July-September quarter, look for a menu selection on the web page entitled Community Coordinator or Community Coordinator Reports.) :
Butte PIC
Rural Human Services (Del Norte)
Alliance for Workforce Development (Lassen)
Alliance for Workforce Development (Modoc)
Alliance for Workforce Development (Plumas)
Shasta PIC
STEP (Siskiyou)
Job Training Center of Tehama County
Trinity Occupational Training (Trinity)It was almost impossible to select a clear winner this quarter.
The Siskiyou County "Business Connection" is continuing with their "new look" and Josephine Wyatt, Community Coordinator, has provided some interesting updates on the Caregiver Training Initiative grant and the Tulelake situation.
The Del Norte County report is working towards being a contender, and Rene Quintana, Community Coordinator, has tried to incorporate some of the suggestions from last quarter, but he still needs more pictures and a few more links to other sites. (Nice picture of you, though, Rene).
The Tehama County report was a good one this last quarter, with their new Community Coordinator, Kathy Garcia, jumping on the bandwagon with lots of information, pictures, and links, but the Job Training Center is having difficulty with its server, so the report is occasionally unaccessible.
Trinity County's Coordinator, Linda Morecraft, continues with her monthly reporting format, which breaks information down by district and provides lots of pictures, links, and interesting tidbits of information.
Betty Harrison-Smith, the Shasta County Community Coordinator, has changed the format of her reports and they are now accessible as a link to a web page, instead of needing a special reader to see them. She has also added pictures and links. Betty has certainly been busy with plant closures over the last three months and she has posted a very informative rapid response report. Shasta County is the runner-up this month.
The tri-county area of Lassen, Modoc, and Plumas (which is served by the Alliance for Workforce Development) has three outstanding reports this quarter. As a matter of fact, they were so good that we could not pick a clear winner...
Just kidding! While the reports from Lassen and Modoc Counties (created by Traci Peterson and Kelly Poindexter, Community Coordinators) were excellent, Janis Trueblood's report from Plumas County has won the prize! She is no longer the "Susan Lucci" of Community Coordinators. Thanks, Janis, for all of the interesting pictures, links, blinking text, and information about the goings on in Plumas County.
As has been mentioned at previous meetings, the Community Coordinator reports are all important and appreciated. Selecting one to highlight each quarter is for fun. It is exciting to see how much is being accomplished in all of NoRTEC's counties by these hard working individuals.
- Tehama County One Stop Report
Each meeting a county One Stop program will be asked to make a 10 - 15 minute presentation on some aspect of their program. The Job Training Center of Tehama County will present this meeting.
RECOMMENDED ACTION:
WIB approval of the First Quarter Program Committee Report.
Governing Board approval of the First Quarter Program Committee Report.
- Program Monitoring
- FINANCE COMMITTEE REPORT (ACTION)
B. Hamby, Finance Committee Chair, will present the Finance Committee report.
- PY 2001/2002 Funding (INFORMATION)
Currently, NoRTEC has $17,622,012 in available funds for the PY 2001/2002 Program Year. Another $903,750 has been requested. If all the requested funds are received, NoRTEC will have $18,525,762 available for the 2001/2002 program year.This represents a $1,340,465 decrease in total funding from the PY 2000/2001 program year. The decrease in funding is primarily due to the reduction in NoRTEC's allocated funds (Adult, Youth and Dislocated Worker) for the 2001/2002 program year. NoRTEC received less allocated funds in the 2000/2001 program year because of a drop in California's unemployment rate relative to the rest of the country, and in a drop in NoRTEC's unemployment rate relative to the rest of California.
Project
Funds Available From July 1, 2001
Additional Funds Requested
Total
Adult $3,969,740
$0
$3,969,740
Youth $4,946,766
$0
$4,946,766
Dislocated Worker $3,217,290
$0
$3,217,290
Rapid Response $301,250
$903,750
$1,205,000
Welfare-To-Work $288,355
$0
$288,355
Core & Intensive Project $2,096,682
$0
$2,096,682
Capacity Building $16,720
$0
$16,720
Incentive Funds $107,322
$0
$107,322
Youth Development $282,541
$0
$282,541
Caregiver Training $2,395,346
$0
$2,395,346
Total $17,622,012
$903,750
$18,525,762
- Approval of Final PY 2000/2001 Financial Reports (ACTION)
Preliminary Fourth Quarter Financial Reports for PY 2000/2001 were presented at the July, 2001 WIB/GB meeting. The final reports presented for approval here include some minor changes, but the final reports are not substantively different than the preliminary reports. Any changes are briefly described.
- Final PY 2000/2001 Contracts Summary
No changes.
- Final PY 2000/2001 Service Provider Contract Modifications
Voluntary service provider funding transfers from the Dislocated Worker program to the Adult program were approved by the State subsequent to the prelimary report. These transfers are included in the final report.
- Final PY 2000/2001 Program Expenditure Report
Service Provider expenditures were adjusted to reflect final closeout expenditure reporting to NoRTEC. No significant changes.
- Final PY 2000/2001 NoRTEC Administrative Entity Expenditure Report
Total AE expenditures increased by $9,050 to a total of $664,795. The increase resulted from year-end accruals made after the Fourth Quarter reporting date. Total expenditures were within the $683,450 budget. There are no items of concern.
- Final PY 2000/2001 NoRTEC WIB and Governing Board Expenditure Report
Total WIB/GB expenditures increased by $4,653 to a total of $36,264. The increase resulted from year-end adjustments made after the Fourth Quarter reporting date. Total expenditures were within the $50,000 budget. There are no items of concern.
RECOMMENDED ACTION: The WIB Finance Committee is recommending NoRTEC WIB and Governing Board approval of the Final PY 2000/2001 Financial Reports.
- Final PY 2000/2001 Contracts Summary
- Approval of PY 2001/2002 First Quarter Financial Reports (ACTION)
- PY 2001/2002 Contracts Summary
This report shows the total amount of funding in contracts with the State, the source of that funding and its allocation within NoRTEC for the 2001/2002 program year. As of September 30, 2001, NoRTEC had a total of $17,925,762 allocated in contracts for the 2001/2002 program year. This report includes only amounts available in the current year. Amounts expended in prior years are not included.
- PY 2001/2002 Service Provider Contract Modifications
(Select the white arrow in the upper left corner of the report to advance to the second page)
This report shows the changes between July 1, 2001, and September 30, 2001, in the service provider contract amounts available for expenditure in the current program year. This report shows only contract amounts available in the current year. Contract amounts expended in prior years are not included
The primary type of contract change was the addition of new WIA funding allocations for PY 2001/2002. These funding allocations include any unspent funds carried forward from the prior program year. The other type of contract change was the increase of $25,000 and $45,000 in additional Caregiver Training Funds to Siskiyou and Tehama, respectively. - PY 2001/2002 Program Expenditure Report
(Select the white arrow in the upper left corner of the report to advance to the second page)
This report shows each subcontractor's total available balance for the program year (July 1, 2001, to June 30, 2002), their expenditures for the quarter ended September 30, 2001, and their remaining balance at September 30, 2001, for each specific funding title and program type. This report shows only contract amounts available in the current year. Contract amounts expended in a prior year are not included.
NoRTEC service providers are generally required to spend 90% of each year's allocation by the end of the program year. For the convenience of monitoring, NoRTEC uses a 25% per quarter expenditure rate as a guide for assessing expenditures throughout the fiscal year (25% first quarter, 50% second quarter, 75% third quarter and 100% final quarter). A corrective action plan (an explanation from the service provider of how they intend to utilize the funds by the end of the funding period) is automatically required from a service provider if quarterly expenditures vary by more than 10% from the quarterly target rate. The required expenditure rates apply to regular funding titles only and do not apply to special projects.
"Excess" funds may be voluntarily returned by a service provider or recaptured by NoRTEC if it appears that a service provider will not be able to effectively utilize them by the end of the funding period. These funds are then redistributed to other NoRTEC service providers demonstrating a greater need, or returned to the State if they cannot be effectively utilized within the consortium. Early detection and correction of expenditure problems is important because it allows time for the funds to be put to good use by service providers in other consortium counties. In addition, the effective use of funds directly affects NoRTEC's ability to secure additional funding in future years.
At September 30, 2001, NoRTEC Service Providers were within a 10% variance of the quarterly target rate (25% at September 30, 1999) in most titles to which required expenditure rates apply. Titles which exceeded the 10% variance are italicized on the attached report. There are no items of concern at this time.
- PY 2001/2002 NoRTEC Administrative Entity Expenditure Report
This report shows the Administrative Entity (AE) expenditures against the annual line item budget for the quarter ending September 30, 2001. At September 30, 2001, the NoRTEC Administrative Entity had expended 23% of its Operating Budget, 10% of its Special Projects Budget, and 18% of its Capacity Building Budget.
The primary budget expenditures are detailed in the attached line item report. There are no items of concern at this time.
- PY 2001/2002 NoRTEC WIB and Governing Board Expenditure Report
This report shows the WIB and Governing Board expenditures against the annual line item budget for the quarter ended September 30, 2001. At September 30, 2001, the WIB/GB had expended 11% of its total budget. There are no issues of concern at this time.
NoRTEC WIB approval of the PY 2001/2002 First Quarter Finance Reports.
Governing Board approval of the PY 2001/2002 First Quarter Finance Reports.
- PY 2001/2002 Contracts Summary
- PY 2001/2002 Funding (INFORMATION)
- LOCAL MOU AND ONE STOP STATUS (UPDATE)
The current status of the NoRTEC MOU agreements is full designation for the One Stops in Butte, Del Norte, Lassen, Modoc, Plumas, Shasta, Siskiyou,Tehama and Trinity Counties.
- STATUS OF FUNDING APPLICATIONS (UPDATE)
Good News: The $1,000,000 NCEN application for Dislocated Worker funding for Core and Intensive sevices was approved ($400,000 for NCCC and $600,000 for NoRTEC). We got word that the remaining $900,000 in Rapid Response funding was approved, although it hasn't been released yet for our cash draw downs.
No News: We have a $978,000 NCEN application in the hopper for Governor's 15% funds to provide internet connectivity and upgrades as well as staff development.
- NORTEC PROGRAM POLICY (ACTION)
T. Brown will provide an overview of NoRTEC program policy in an attempt to put a number of specific definitions and procedures into a meaningful context. A new web site has been developed for the NoRTEC WIB and Governing Board and for the program staff to reference NoRTEC program related policy (click on the "Staff" button on the NoRTEC home page, and look for Program Policies" on the drop down "Policies" menu, or . . . Staff Page).
Two pages from this new web site that will be referenced during the dicussion are:
Overview - a talking point paper, and Youth and Adult eligibility definitions.
RECOMMENDED ACTION:
WIB approval of the NoRTEC program policy direction and specifics as presented.
Governing Board approval of the NoRTEC program policy direction and specifics as presented.
- RHORC (PRESENTATION)
RHORC - A Community College Economic Development Initiative
Linda L. Zorn, Director, Regional Health Occupations Resource Center-Butte College, will provide an overview of the Regional Health Occupations Resource Center (RHORC) and its role in the community college economic development program. Highlights of the presentation will include examples of the services provided to the 13 community colleges and the health care partners in the North/Far North Region service delivery area. Area of emphasis in economic development activities include nursing, distance education, allied health, curriculum development, and contract education.
- NoRTEC STATUS REPORT (DISCUSSION)
Time permitting, C. Brown will discuss the "State of NoRTEC," including a brief orientation, accomplishments and challenges.
- OLD BUSINESS (INFORMATION)
Old Business Items may be brought up for discussion, at the pleasure of the NoRTEC WIB/Governing Board members.
- NEW BUSINESS (DISCUSSION)
- WIB and Governing Board - Thursday, January 31, 2002, in Redding
- Additional New Business Items may be brought up for discussion, at the pleasure of the NoRTEC WIB/GB members.
- ADJOURNMENT