NoRTEC AGENDA OCTOBER 26, 2000

AGENDA - OCTOBER 26, 2000

NoRTEC
AGENDA
WIB AND GOVERNING BOARD
THURSDAY, OCTOBER 26, 2000
1:30 P.M. to 3:30 P.M.
KONOCTI HARBOR RESORT AND SPA
KELSEYVILLE, CALIFORNIA
Final Posting October 20, 2000 @ 1:50 PM

CALL TO ORDER
ROLL CALL
WIB APPROVAL OF MINUTES, AUGUST 31, 2000 (ACTION)
The minutes from the August 31, 2000 meeting are attached: Minutes

RECOMMENDED ACTION:

WIB approval of the August 31, 2000, minutes, with revisions if needed, as mailed.

Governing Board approval of the August 31, 2000, minutes, with revisions if needed, as mailed.
APPROVAL OF AGENDA (ACTION)
RECOMMENDED ACTION:

WIB approval of the agenda, with revisions if needed, as mailed.

Governing Board approval of the agenda, with revisions if needed, as mailed.
PUBLIC COMMENT (INFORMATION)
Members of the public will be invited to make brief comments regarding any aspect of NoRTEC business.
ORIENTATION (DISCUSSION)
C. Brown will provide an overview of NoRTEC.
PROGRAM COMMITTEE REPORT (ACTION)
Michele Piller, Program Committee Chair, will present the Program Committee Report.
1. Program Monitoring
  The first monitoring reviews of the programs under WIA were tentatively scheduled for November and early December. These have been postponed until the Spring when both NoRTEC staff and the programs will be more prepared.
2. State Monitoring
  Currently, the State has not scheduled monitoring visits for either the WtW or WIA programs.
3. PY 2000/2001 Performance Standards
  Currently, there is not any data to report. The State is attempting to access the UI Base Wage files of participants that terminated from JTPA sometime between October 1 and December 31, 1999, to determine their employment status and earnings for the third quarter after exit from the program. We (NoRTEC) are not able to access this data until the State gives it to us.
4. Customer Traffic Through the One-Stops
  Staff and the programs are experimenting with possible reports that may be of interest to Board members. There is currently no standardized method of reporting on the number of customers that come through our doors. All programs are tracking customers in some way, but because NoRTEC has not made up its mind on what we want them to report, every data collection scheme is a little different.
  
  For this meeting, information will be given on customer flow in most of the One-Stops in the Consortium. Members are welcome to critique the format and make changes.
5. Butte County One Stop Report
  Each meeting a county One Stop program will be asked to make a 15 minute presentation on some aspect of their program. The programs will be featured in alphabetical order, beginning with Butte County.
6. Featured Community Coordinator Report
  Each meeting the Program Committee will select one of the monthly Community Coordinator reports to feature. The report selected for this meeting is . . . going to be a surprise.
  
  RECOMMENDED ACTION:
  
  WIB approval of the First Quarter Program Committee Report.
  
  Governing Board approval of the First Quarter Program Committee Report.

FINANCE COMMITTEE REPORT (ACTION)

B. Hamby, Finance Committee Chair, will present the Finance Committee report.

PY 2000/2001 Funding (INFORMATION)

Currently, NoRTEC has $12,527,043 in available funds for the program year July 1, 2000, to June 30, 2001. We have requested an additional $645,333 in Rapid Response Funding. If this funding is received, the total funding available for PY 2000/2001 will be $13,172,376. This would be a $3,471,934 increase over the amount available in PY 1999/2000. The increase is due to the addition of Butte and Shasta Counties to NoRTEC. This amount does not include amounts carried into WIA from JTPA by Butte and Shasta.

Project	Funds Available From 7/01/2000	Add'l Funds Requested/ Anticipated	Total
WIA Adult	$3,684,254	$0	$3,684,254
WIA Youth	$3,708,666	$0	$3,708,666
WIA Dislocated	$3,741,299	$0	$3,741,299
WIA Rapid Response	$559,667	$645,333	$1,205,000
Welfare-To-Work	$723,959	$0	$723,959
Incentive Funds	$109,198	$0	$109,198
Total	$12,527,043	$645,333	$13,172,376

Approval of Final PY 99/00 Financial Reports (ACTION)
Preliminary Fourth Quarter Financial Reports for PY 99/00 were presented at the August, 2000 WIB/GB meeting. The final reports presented for approval here are not substantively different than the preliminary reports. Any changes are briefly described.
1. Final PY 99/00 Contracts Summary
  No changes.
2. Final PY 99/00 Service Provider Contract Modifications
  No changes.
3. Final PY 99/00 Program Expenditure Report
  Service Provider expenditures were adjusted to reflect final closeout expenditure reporting to NoRTEC. No significant changes.
4. Final PY 99/00 NoRTEC Administrative Entity Expenditure Report
  Total AE expenditures increased by $870 to a total of $742,378. The increase resulted from year-end accruals made after the Fourth Quarter reporting date. Total expenditures were within the $796,161 budget.
5. Final PY 99/00 NoRTEC WIB and Governing Board Expenditure Report
  Total WIB/GB expenditures decreased by $1,921 to a total of $45,630. The decrease resulted from year-end adjustments made after the Fourth Quarter reporting date. Total expenditures were within the $50,000 budget.
  
  RECOMMENDED ACTION: The WIB Finance Committee is recommending NoRTEC WIB and Governing Board approval of the Final PY 99/00 Financial Reports.
Approval of PY 00/01 First Quarter Financial Reports (ACTION)
1. PY 00/01 Contracts Summary
  This report shows the total amount of funding in contracts with the State, the source of that funding and its allocation within NoRTEC for the 00/01 program year. As of September 30, 2000, NoRTEC had a total of $12,552,375 allocated in contracts for the 00/01 program year. This report includes only amounts available in the current year. Amounts expended in prior years are not included.
2. PY 00/01 Service Provider Contract Modifications
  (Select the white arrow in the upper left corner of the report to advance to the second page)
  
  This report shows the changes between July 1, 2000, and September 30, 2000, in the service provider contract amounts available for expenditure in the current program year. This report shows only contract amounts available in the current year. Contract amounts expended in prior years are not included
  The contract changes represent new WIA funding allocations for PY 00/01 as well as the unspent funds carried forward from JTPA and WTW. Funds carried forward by Butte and Shasta are not included.
3. PY 00/01 Program Expenditure Report
  (Select the white arrow in the upper left corner of the report to advance to the second page)
  
  This report shows each subcontractor's total available balance for the program year (July 1, 2000, to June 30, 2001), their expenditures for the quarter ended September 30, 2000, and their remaining balance at September 30, 2000, for each specific funding title and program type. This report shows only contract amounts available in the current year. Contract amounts expended in a prior year are not included.
  
  In the past, NoRTEC service providers have generally been required to spend 90% of each year's allocation by the end of the program year. However, the Finance Committee is recommending in the next agenda item to waive the NoRTEC expenditure requirement for this program year.
4. PY 00/01 NoRTEC Administrative Entity Expenditure Report
  This report shows the Administrative Entity (AE) expenditures against the annual line item budget for the quarter ending September 30, 2000. At September 30, 2000, the NoRTEC Administrative Entity had expended 23% of its operating budget, 13% of its special projects budget, and 0% of its capacity building budget.
  
  The primary budget expenditures are detailed in the attached line item report. There are no items of concern at this time.
5. PY 00/01 NoRTEC WIB and Governing Board Expenditure Report
  This report shows the WIB and Governing Board expenditures against the annual line item budget for the quarter ended September 30, 2000. At September 30, 2000, the WIB/GB had expended 9% of its total budget. There are no issues of concern at this time.
RECOMMENDED ACTION: The WIB Finance Committee is recommending NoRTEC WIB and Governing Board approval of the PY 00/01 First Quarter Finance Reports.
Waiver Of NoRTEC Expenditure Requirements (ACTION)
In the past, NoRTEC has required service providers to spend 90% of each year's allocation by the end of the program year. This requirement was imposed on NoRTEC service providers because the State had imposed a similar requirement on NoRTEC. This first year of WIA, however, the State is not imposing expenditure requirements on the Local Workforce Areas. Therefore, the NoRTEC Finance Committee is recommending that the policy requiring NoRTEC service providers to spend 90% of each year's allocation by the end of the program year be waived for PY 2000/2001. The Committee is recommending that the policy be waived for this program year only to allow service providers more flexibility as they make the transition to the WIA program.

RECOMMENDED ACTION: The WIB Finance Committee is recommending that the policy requiring NoRTEC service providers to spend 90% of each year's allocation by the end of the program year be waived for PY 2000/2001.

APPROVAL OF NORTEC POLICIES (ACTION)
1. A number of new NoRTEC policies are needed to address items of concern or interest specific to the Workforce Investment Act. These will be presented to the NoRTEC WIB and Governing Board as they are completed. Ready for this meeting is:
  Signatory Authority
  
  RECOMMENDED ACTION:
  
  WIB approval of the Signatory Authority policy.
  
  Governing Board approval of the Signatory Authority policy.
2. Revision to the Procurement Policy - Staff is recommending a modification of the NoRTEC procurement policy consistent with a modification in the State policy, revising the definition of "small purchase" from $25,000 to $50,000. This change will lessen the paperwork burden and decrease the risk of questioned or disallowed costs.
  RECOMMENDED ACTION:
  
  WIB approval of changing the Small Purchase amount in the NoRTEC Policy to $50,000, consistent with State policy.
  
  Governing Board approval of changing the Small Purchase amount in the NoRTEC Policy to $50,000, consistent with State policy.
LOCAL MOU AND ONE STOP STATUS (UPDATE)
The current status of the NoRTEC MOU agreements is:
The missing link in seven counties is Rehabilitation. The other two (Plumas and Trinity) do not have a full time Rehabilitation presence. The good news is that representatives of the Department of Rehabilitation are in the process of negotiating local MOUs with the NoRTEC One Stop Operators. No insurmountable problems are anticipated. We should have fully executed MOUs, and full designation for the the remaining seven by the next meeting.
STATUS OF FUNDING APPLICATIONS (UPDATE)
Rapid Response - NoRTEC received about one half of the total amount received last year by the combined nine county NoRTEC area. Staff is waiting for the new application process and forms to be released by EDD, and will then apply for the remainder.

Employment Training Panel (ETP) - The application for ETP funding is still in the planning stages.
NEW FUNDING PROPOSALS (ACTION)
1. California Workforce Investment Board 15% Applications
  - Northern Rural California Information Lifeline -Read
  - Northern Rural California Regional Training and Consensus Building -Read
  Staff is proposing NoRTEC submit both of these applications on behalf of NCEN, a fourteen county area formed by the collaboration of NoRTEC and NCCC (and sometimes Mendocino and Humbolt counties). The "Information Lifeline" is for $568,000 to pay for upgraded equipment and internet charges for the fourteen county area. The "Training and Consensus Building" is for $410,000 to provide regional training workshops and conferences, and for local staff from the fourteen county area to attend State and National conferences.
2. California EDD Application for 25% Funds
  In June of 2000, NCCC submitted a $3,180,000 proposal on behalf of themselves and NoRTEC to provide Core and Intensive services in the fourteen county area. If funded, NCCC will receive $1,200,000. NoRTEC will receive $1,980,000; $180,000 for the NoRTEC AE and $200,000 contracted per county. In many of our counties we barely have enough funding for infrastructure, much less for customer training and support costs. This funding would allow us to provide a meaningful level of service for those job seekers in need of training.
3. Caregiver Training Initiative (CTI)
  The purpose of the CTI is to develop and implement proposals to recruit, train, and retain caregivers such as Certified Nurse Assistants, Licensed Psychiatric Technicians, Licensed Vocational Nurses, Registered Nurses, and other types of nursing and direct-care staff, including Personal Care Assistants and In-Home Supportive Services Workers. A number of the NoRTEC County One Stop Operators are working on a proposal, and there is interest in a regional application from NCCC counties as well as from Mendocino county. Staff is proposing a regional application for $3,000,000 (maximum amount available) through NCEN to cover NCCC, NoRTEC and Mendocino.
  
  RECOMMENDED ACTION:
  
  WIB approval of the four proposed funding applications, to include the two California Workforce Investment Board 15% applications, the California EDD application for 25% funds, and the Caregiver Training Initiative.
  
  Governing Board approval of the four proposed funding applications, to include the two California Workforce Investment Board 15% applications, the California EDD application for 25% funds, and the Caregiver Training Initiative.
LETTER TO GRANTLAND JOHNSON (DISCUSSION)
Copy of Letter:READ

The letter presents the case for NoRTEC needing to receive positive consideration and and a substantial incentive award from the State of California for fulfilling the California Vision through the merger of three Workforce Investment Areas into one. To date, there has been no response to the letter. The discussion will include next steps.
EXECUTIVE DIRECTOR PERFORMANCE AND COMPENSATION (INFORMATION)
The Executive Committee will meet prior to the next regularly scheduled WIB and Governing Board meeting on January 25, 2001, to develop a recommendation for the full WIB and Governing Board regarding compensation for the NoRTEC Executive Director.
OLD BUSINESS (INFORMATION)
Old Business items may be brought up for discussion, at the pleasure of the NoRTEC WIB/GB members.
NEW BUSINESS (DISCUSSION)
1. Upcoming Meeting Schedule
  1. WIB and Governing Board - January 25, 2001
  2. NoRTEC Executive Committee - ??
2. Additional New Business Items may be brought up for discussion, at the pleasure of the NoRTEC WIB/GB members.
ADJOURNMENT

AGENDA - OCTOBER 26, 2000

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